Mind Align Health LLC — Authorization for Charitable Organization Formation Services
1. Parties
This Authorization Agreement (“Agreement”) is entered into between the individual (“Client”) acting on behalf of the proposed charitable organization and Mind Align Health LLC (“MAH”).
2. Purpose
Client desires to establish a charitable or nonprofit organization and has engaged MAH to assist with the preparation and submission of formation documentation. Client authorizes MAH to act as a formation facilitator for the purpose of preparing and submitting documentation necessary to establish the organization.
3. Scope of Authorization
Client authorizes MAH to:
- Prepare charitable organization formation documents based on information provided by Client.
- Submit formation filings to applicable governmental agencies, including federal, state, territorial, and local authorities, as applicable.
- Communicate with governmental agencies regarding administrative matters related to submitted filings.
- Receive correspondence related to the formation process when necessary to complete services.
- Utilize third-party systems or filing portals as required to complete submissions.
This authorization applies solely to formation-related administrative matters.
4. Client Responsibility for Information
Client represents and warrants that all information provided is accurate and complete to the best of Client’s knowledge and that Client is authorized to act on behalf of the organization being formed. Client acknowledges that MAH relies on Client-provided information and is not responsible for inaccuracies supplied by Client.
5. No Legal or Tax Advice
MAH is not a law firm, accounting firm, or tax advisory firm. Services provided are administrative and educational in nature. Nothing in this Agreement constitutes legal, tax, financial advice, or representation before any governmental authority. Client is encouraged to seek independent legal or tax counsel as needed.
6. Government Decisions Outside Control
Client understands that government agencies independently review filings. Approval, processing times, or determinations are outside MAH’s control. No guarantee of approval is made or implied.
6A. Timeline Expectations
Client understands and agrees that service timelines may vary depending on project complexity, responsiveness of the Client, and governmental agency processing times. MAH will make reasonable efforts to prepare documentation in a timely manner once all required information has been received from Client. Preparation timelines begin only after all requested information has been provided. Government agency review and processing times are outside MAH’s control. Requests for additional information from agencies may extend timelines. Delays caused by Client responses, revisions, or incomplete information may impact completion timing. MAH does not guarantee specific completion dates or government processing timeframes.
7. Fees and Payment
Client agrees to pay the service fees associated with charitable organization formation services as presented at the time of purchase. Unless otherwise stated in writing, service fees are non-refundable once work has commenced.
7A. Refund Policy
Client understands and agrees to the following refund terms:
- A full refund of MAH service fees may be requested only if Client cancels services before MAH has begun work on the project.
- Once MAH has begun work — including intake review, document preparation, drafting, research, data entry, or submission preparation — service fees are non-refundable.
- Once any documentation has been submitted to a governmental agency on behalf of Client, all service fees are non-refundable.
- Government processing times, agency decisions, or outcomes are outside MAH’s control and do not constitute grounds for a refund.
- If Client fails to provide required information or respond to requests within 14 days, services may be paused. If Client remains unresponsive for 30 days, the project may be administratively closed and fees remain non-refundable.
Client acknowledges that fees paid compensate MAH for professional time, expertise, preparation, and administrative services rendered.
7B. Payment Authorization and Chargeback Policy
Client acknowledges that by purchasing services from MAH, Client authorizes payment for professional services to be rendered. Client agrees that payment disputes or chargebacks will not be initiated with any payment processor or financial institution once MAH has begun work on the project. If a chargeback or payment dispute is initiated after services have commenced, Client agrees MAH may provide this Agreement, service records, communications, and work documentation as evidence of authorization and services rendered. Client agrees to reimburse MAH for any costs, fees, or expenses incurred as a result of a chargeback dispute that is determined to be invalid or fraudulent.
8. Communication Authorization
Client authorizes MAH to communicate with governmental agencies for administrative purposes related to filings submitted on Client’s behalf. This authorization does not constitute power of attorney or legal representation.
9. Limitation of Liability
To the maximum extent permitted by law, MAH shall not be liable for government processing delays, filing rejections due to client-provided information, agency determinations, or indirect/consequential damages. Total liability, if any, shall not exceed the amount paid by Client for MAH services.
10. Indemnification
Client agrees to indemnify and hold harmless MAH from any claims, damages, or liabilities arising from information provided by Client, Client’s use of the formed organization, or Client’s compliance obligations after formation.
11. Electronic Signature and Consent
Client agrees that electronic acceptance of these terms and electronic signatures are legally binding and that communications may be conducted electronically.
12. Authorization to Proceed
By checking the boxes below, Client authorizes MAH to proceed and confirms understanding of the scope and limitations of services.
13. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to conflict of law principles. Any disputes arising under or related to this Agreement shall be resolved exclusively in the state or federal courts located within the Commonwealth of Virginia, and Client consents to the jurisdiction of such courts.
